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Terms and Conditions

The following terms and conditions are provided so that you and I both have an upfront and honest understanding of what is involved in the process of working together. If you have any questions or concerns, feel free to contact me so that I can provide clarity and reassurance.

Terms and Conditions


Before asking Maine Woods Editing LLC to carry out work on your behalf, please read these terms and conditions carefully; asking us to carry out work for you confirms your explicit acceptance of these terms and conditions. These terms and conditions form an automatic, irrevocable, and essential agreement that explicitly exists between you and Maine Woods Editing LLC. If there is any part of these terms and conditions, our service, or any aspects of our business that you do not agree with, your sole remedy is to discontinue using our services.

In these terms:

  • "We", "Us," and "Maine Woods Editing LLC" relates to our business Maine Woods Editing LLC and its owner, Elizabeth “Betsy” Judkins.

  • "You" and “the client” relates to you.


Submitting work

  • Please let us know if you have any questions or special instructions prior to us starting the work, including: your deadlines, preferred formatting or styles, and any special requirements.

  • A signed contract must be received before work begins.

  • Please only submit completed work to which you don’t expect to make any further changes; if you make changes that go beyond our editing suggestions and need us to edit them, we reserve the right to charge an additional fee.


Scope of work

  • Maine Woods Editing LLC offers two tiers of editing, defined below. This contract sets forth which tier of work you are asking us to perform based on the work originally submitted for a quote and the price quoted to you. If, in the process of performing edits, it becomes clear that your work is in need of a higher level of editing, we will contact you about how we will proceed. At that point, we will discuss a new quote, payment for edits already completed at the lower level, and a new contract.

  • Proofreading is the lightest edit and should be the final step before publication. Maine Woods Editing LLC will correct spelling, grammar, and punctuation errors, typos, and missing or repeated words. This level of editing does not include any content edits. The manuscript should be formatted before proofreading takes place.

  • Copy editing is more involved than proofreading. Maine Woods Editing LLC will correct spelling, grammar, punctuation errors, and typos and also point out issues with coherence, sentence structure, tense changes, point of view changes, word choice, readability, and consistency. Copy editing may involve suggestions for improvement but works with what is already on the page; it does not involve rewrites of your work.


Payment and prices

  • We may offer discounts for returning authors or referrals that end up using our services, however the price we quote is based on our current pricing at that moment and is the price you agree to pay to us to edit your work.

  • Our fee for editing your work will be based on the sample Word file you submitted to us for a quote. If the remainder of your manuscript is significantly different* from the sample you submitted for a quote in terms of the number of mistakes or the quality of the writing, we reserve the right to increase the pricing or alter the quote based on the increased time the editing will take. We will confirm the final price with you and will only start work once we have received a signed contract with the new terms. *“Significantly different” will be defined here as double the average number of mistakes per page and/or double the average number of comments per page of the sample file, sustained over at least 25% of the remainder of the document.

  • The invoiced price may refer to a per page or per word cost, and it is based on an estimate you give us of how long your document will be. Half this price is due before we begin work on your document. A final invoice will reflect the actual page or word count for the document we have edited, and this adjusted price, less what you have already paid, will be due upon completion of the editing and before the final document is returned to you.

  • You are responsible for providing accurate personal information and payment details. You assume all responsibility for any problems, errors, and issues as well as legal liability resulting from providing false or incomplete information.

  • If our schedule allows, we may accept rush jobs at our discretion and for a higher fee.

  • We may levy additional fees at our discretion for late payment.

  • A $50 nonrefundable deposit (applicable to your total fee) will hold your editing date in my schedule. Until I receive that deposit, your date will not be considered reserved and could go to another client. Should you cancel or postpone to the point that I can no longer fit your job into the time allotted it without it being a rush job, you will forfeit that deposit.

  • If you choose to cancel your edit after work has already begun on your manuscript, you will be responsible for paying for the work already completed. Since word count will not be an accurate reflection of how much work has gone into the edit, you will be billed based on how many hours have been spent on the project. The rate will be $45 per hour.


Availability of services

  • All of our services and turnaround times are subject to our availability and workload at a particular point in time.

  • We will make every effort to meet the timetable set forth in this agreement with the understanding that there may arise circumstances that are beyond our control and that prevent us from completing the work in a timely fashion. In that event, we will contact you as soon as possible with an updated timeline.

  • Returning work in a timely manner requires that you submit your manuscript on the date we have agreed upon. If you submit work late we do not guarantee we will be able to edit your work or meet our original timeline. If we can accommodate the changed timeline, we reserve the right to alter the price to reflect a rush job.  

  • We will not and do not guarantee delivery on any specific date.


Further edits and advice

  • At our sole discretion, as a courtesy to our clients, we may offer to re-edit those portions of your work that have changed due to our advice/suggestions provided they are limited in number** and that you highlight the changes made before returning the work to us. We will not re-edit entire manuscripts. **Ten or fewer improvements adding up to one page or less of text for every 10 manuscript pages

  • Comments and suggestions that we make in work edited by us are intended to provide advice and guidance to you. These comments are made on a "best endeavors" basis based on our editorial experience.


Copyright and ownership of content and documents

The client retains ownership, control, and copyright over all documents submitted to Maine Woods Editing LLC.



We will keep your details and the details of your work confidential and will not share them outside Maine Woods Editing LLC unless you otherwise give us permission or we are required by law to do so or compelled by a valid legal process.


Maine Woods Editing LLC agrees not to feed the manuscript into any AI program, including, but not limited to, Jasper AI and Chat GPT. Maine Woods Editing LLC does not use AI in its work.


Disclaimer of responsibility and limitations of liability

Maine Woods Editing LLC provides technical proofreading or copy editing for a manuscript that is not our own work, is not attributable to us, and does not reflect our personal view or opinions. We accept no responsibility for, and refuse all liability in connection with, the use of information derived from documents edited by us, including but not limited to any misleading or defamatory statements. We do not check or confirm the validity or veracity of the content, nor will we look for or point out instances of plagiarism. Maine Woods Editing LLC assumes no responsibility or liability for the infringement of third-party copyright in the documents submitted by the client. Maine Woods Editing LLC does not include fact checking in any of its services.

Maine Woods Editing LLC aims to be as accurate as possible when carrying out services, however, we neither imply nor state that any piece of work will be 100% correct when it is returned. Our services are provided on a “best endeavors” basis, at your sole risk, and refunds or discounts will not be given for work that may contain errors when it is returned to you. If you are dissatisfied with any services, terms, conditions or other aspects of the work carried out by us, your sole and exclusive remedy is to discontinue using our services.

We do not accept any liability whatsoever for any financial or other losses resulting from the use of our services, website, or business. We make no guarantee concerning any marketability or utility of your writing or the acceptance for publication of your work.

We have created our services, set our prices, and conduct our business based on the limitations of liability and disclaimers of responsibility and damages set forth in these terms. These terms form a fundamental, irrevocable and essential basis of the agreement between Maine Woods Editing LLC and its clients. If any provision in this document is found to be void or unenforceable, the remainder of this agreement will remain in full effect.

Maine Woods Editing LLC is not liable or responsible for any damage to any computer hardware or any software arising from the distribution of any computer virus.

In the event that a dispute arises, this contract will be governed by the laws of the state of Maine. Prior to commencing litigation, the parties herein agree to seek out mediation through a jointly agreed upon mediator and conducted consistent with the applicable standards of mediation in the state of Maine.


Refusal of services

Maine Woods Editing LLC reserves the right to refuse service to any client or prospective client for any reason and without explanation.



Updated 01/05/2024

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